How do I catalog my whisky collection instead of using a spreadsheet?
Last updated: 27 September 2026
Catalog each bottle as its own record, with the exact release, bottle size, purchase details, photo and whether it is sealed or open. Caskrow brings those details together with tasting notes and fill estimates. You can import an existing spreadsheet through CSV and export your records again later.
A spreadsheet can be a good inventory. Switching makes sense when your bottle photos, notes and purchase records have become separate files that are awkward to match. Keep the original sheet while you build and check the new catalog.
How to make a useful whisky inventory
Start with the bottles you own today. Record the distillery or producer, release name, category, age statement where present, strength and bottle size. Include cask details when they help distinguish a release. Two bottles with similar names can still be different editions.
Give separate bottles separate records, even when they share a label. One may be sealed while another is open, bought from a different seller or stored elsewhere. A photograph helps you identify the right bottle later without relying on your memory of the name.
Record what you paid, the purchase date and any provenance you want to retain. Keep purchase cost separate from a later value estimate. If you enter a current value, record its date and the source you used. An asking price is not proof of what your bottle would sell for.
Add a storage location that means something to you. Caskrow excludes locations from CSV and JSON exports unless you opt in for that export. Full restore backups retain them, so consider where you keep those files.
If you already have a sheet, tidy the column names and make a CSV copy. Try a small selection first, inspect the mapped fields and compare the resulting records with the originals. Photos and attachments may need separate attention because CSV does not carry every part of a collection record.
How Caskrow does it
Caskrow keeps bottle photos, distillery and cask details, age, strength, size, purchase records and storage location with the bottle. Its on-device label reading can fill supported fields from a photo. Check the result against the label before saving.
The private tasting journal links notes to a bottle. Recording a dram updates its fill estimate using the volume you enter. That estimate depends on an accurate starting fill and recorded changes; it is not a measurement from a sensor.
CSV import and export, backup and restore are free. There is no automatic cloud sync. To transfer the collection, move a backup file and restore it on the other device. Keep a recent backup somewhere you can recover if your device is lost.
Caskrow is free for up to 15 active bottles. Sealed and open bottles count toward that limit; historical records for finished, sold, gifted, traded or lost bottles do not. A one-time Pro purchase removes the active bottle limit and adds collection insights and extra attachments.
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Related questions
- Can I keep a spreadsheet copy of my collection?
- Yes. Caskrow includes free CSV export. Check the exported fields before relying on it as a complete backup, especially for photos and attachments.
- Does Caskrow work out market values automatically?
- No. Values are figures you enter yourself. A dated entry records your estimate; it is not an independent appraisal.
- Do I need a Caskrow account?
- No. Bottle records stay on your device unless you choose backup or export. Crash and performance diagnostics are on by default and can be disabled in More > Diagnostics.
Caskrow is a Trueframe Digital app. Pay once, no account, your data stays on your device. See the Caskrow page for screenshots, the full feature list and prices.